Frequently asked questions
Question: What is the reporting requirement under the Convention?
Answer: Article 21.1 of the Convention requires all Parties to submit to the Conference of the Parties (COP), through the Convention Secretariat, periodic reports on their implementation of the Convention.
Q: How often should implementation reports be submitted?
A: At the fourth session of the COP, Parties decided that implementation reports should be submitted at regular, two-year intervals, synchronized with the cycle of the regular sessions of the COP.
Q: When is the next implementation report due for submission to the COP?
A: Parties are required to submit their next implementation report in 2014. The dates and modalities of reporting in the 2014 reporting cycle will be communicated to Parties in April 2013. The date of submission of reports shall not be, in any case, later than six months before the next regular session of the COP, as outlined in Decision FCTC/COP4(16), in order to allow sufficient time for the analysis of the reports and the preparation of the 2014 global progress report on implementation of the WHO FCTC.
Q: Where can the reporting instrument be found?
A: The questionnaire through which Parties submit their reports is available on the WHO FCTC web site at: http://www.who.int/fctc/reporting/reporting_instrument
Q: Should the implementation report be signed, and if so by whom?
A: Yes, the designated government official submitting the implementation report should sign a copy of the first page of the questionnaire or an accompanying cover letter.
Q: In which language should the report be submitted?
A: The report should be submitted in one of the six official languages of the COP: Arabic, Chinese, English, French, Russian or Spanish.
Q: If a country becomes a Party to the Convention close to the next reporting period, when is its first implementation report due?
A: For such a Party, the minimum period between entry into force of the Convention and submission of its first report is one year.
Q: Are there specific instructions on what is expected from Parties with regard to each question in the reporting instrument?
A: Yes. The step-by-step instructions for the completion of the reporting instrument are available on the WHO FCTC web site at: http://www.who.int/fctc/reporting/reporting_instrument. This document, available in all six official languages of the COP, has proved to be very useful to Parties in responding to questions.
Q: Can a national focal point receive individual advice/assistance in completing the questionnaire from the Convention Secretariat, and if so whom should they contact?
A: Yes. In such cases, please send a message containing a brief description of the required assistance to firstname.lastname@example.org, and the Secretariat will strive to assist. The Secretariat will deal with such messages on a priority basis.
Q: Are the implementation reports of Parties available in the public domain, and if so where?
A: All implementation reports and the annexes to those reports are available on the WHO FCTC web site, on country pages dedicated to each Party that has submitted at least one implementation report. They can be found at: http://www.who.int/fctc/reporting/party_reports
Q: Is there a way to access implementation data to find information submitted by Parties on a specific treaty article or measure?
A: The WHO FCTC Implementation Database contains all data reported by Parties and is searchable by Party or by specific treaty articles. The treaty articles are further searchable by individual measures. The database can be accessed at: http://apps.who.int/fctc/reporting/database