Male latex condom: specification, prequalification and guidelines for procurement, 2010
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Chapter 7: Guidelines for procurement
In this chapter
1 Introduction
1.1 Comprehensive Condom Programming
1.2 Procurement
Ten steps in the procurement process
Phase 1: Programme planning
Step 1: Define supply requirements
1.1 Define programme context
1.2 Forecast programme requirements
Step 2: Customize the specification
2.1 Review the WHO/UNFPA Specification
2.2 General Requirements
2.3 Performance Requirements
2.4 Design Requirements
2.5 Packaging Requirements
2.6 Consumer packs or additional requirements
Step 3: Assessment of procurement options
3.1 Select a procurement method
3.1.1 Procure directly from a manufacturer through a competitive bidding process
3.1.2 Source from a procurement agency
3.1.3 Source from an international procurement agency/organization
3.1.4 Buy from a social marketing organization
Step 4: Budget, funding and procurement requisition
4.1 Estimating procurement costs to determine a budget
4.2 Funding
Phase 2: Procurement process
Step 5: Procurement planning
5.1 Country requirements
5.2 National Regulatory Authority
Step 6: Developing Bidding Documents and inviting offers
6.1 Identify information required for the Bidding Documents
6.2 Decide on the prequalification procedures
6.3 Verify suppliers’ manufacturing capacity
6.4 Seek information about potential suppliers
6.5 Select an independent testing laboratory and choose a sampling agent
6.6 Prepare the Bidding Document package
6.7 Invite bids
6.8 Receive and manage bids
Step 7: Selecting suppliers
Step 8: Contract negotiation/award
Phase 3: Performance
Step 9: Contract performance and monitoring
9.1 Pre-shipment compliance testing
Step 10: Delivery of goods
10.1 Customs clearance
10.2 Confirmatory testing
Figure 1. Elements of condom programming
Table 9. Three phases and 10 steps of procurement
Table 10. Comparison of four procurement methods
Table 11. Summary of LOT-by-LOT Pre-shipment compliance testing and requirements
