Objective of the programme
WHO Country Office (WCO) collaborates with the Government of Bangladesh and relevant stakeholders within the framework of the collaborative Country Cooperation Strategy (CCS) to promote universal health coverage (UHC) through health systems strengthening based on primary health care. The WCO programme of work supports the GOB in: 1. Advocating for a more integrated human resource development; 2. Facilitating the delivery of quality and integrated people-centred services; 3. Ensuring equity in national health policies, strategies and plans through formulation of legal and regulatory frameworks to implement the HealthCare Financing Strategy; 4. Further strengthening of capacities in generating information and utilizing evidence as well as in ensuring quality medical products.
DESCRIPTION OF DUTIES
Under the overall guidance of Administrative Officer and the direct supervision of the Team Leader (Health Systems), the incumbent provides the following secretarial and administrative support to the Health Systems Programme:
Office management
1. Review incoming correspondence and ensure routing to responsible officer, attaching background documents and highlighting areas requiring action; draft replies on general and administrative matters; ensure outgoing correspondence and reports conform to WHO standards; develop tracking tools to follow up target dates and deadlines.
2. Create and/or maintain filing systems and ensure updated information; obtain documents and information from in-house and external sources and perform information search as required.
3. Provide guidance to other staff on office procedures and WHO standards.
Programme support
4. Provide support in the monitoring implementation of the work plan, including timely information on budget ceiling/award budgets, monitor income and expenditure and funds available; follow up on financial/budgetary issues and ensure timely processing of committal documents; assist in the preparation of financial and technical progress reports to donors.
5. Prepare contracts for consultants, Agreement for Performance of Work (APW), Direct Financial Cooperation (DFC), Technical Services Agreements (TSA) and General External Services requests (GES); record receipt of deliverables and initiate and monitor payment.
6. Initiate requisitions for goods procurement and record receipt of deliverables.
Meeting Administration/Duty Travel
7. Coordinate administrative preparation for meetings, seminars, workshops, ensuring all necessary documents and travel requests are sent to participants; prepare relevant documents and power-point presentations.
8. Obtain briefing and prepare background materials for meetings, seminars, workshops, etc., and ensure complete documentation is provided to the unit staff attending the meeting.
9. Prepare travel requests for official travel, obtain security clearance, make flight and hotel reservations, prepare travel files and ensure logistic arrangements for smooth conduct of the meetings/workshops in the office and outside venues.
10. Schedule unit meetings and prepare minutes.
Other Duties
11. Handle visitors and telephone calls and take action as appropriate, providing background information for appointments.
12. Perform other related duties as required or instructed, including providing support to other areas of work.
Duration of contract: 2 years
Contract type: Fixed-term appointment
Duty Station: Bangladesh-Dhaka
Link to apply:
- WHO Careers Website: Careers at WHO
- Vacancies (staff member access): https://careers.who.int/careersection/in/jobsearch.ftl
- Vacancies (external candidate access): https://careers.who.int/careersection/ex/jobsearch.ftl