Project Facilitator - (2310452)

3 January 2024
Expression of interest

Objective of the programme 

The objective of the programme is to deliver WHO Core functions at country level with a particular focus on the Organization’s directing and coordinating role for international health as expressed in the Constitution. The immediate Objective is to develop and sustain WHO as a flexible, learning Organization, enabling it to carry out its mandate more efficiently and effectively.

This individual will assist the programme by providing secretarial and administrative support.

DESCRIPTION OF DUTIES

Under the overall guidance of the Team Leader-BAN-IVD, and the direct supervision of WHO IVD NPO-Divisional Coordinator, the incumbent will provide administrative support to WHO filed operations and will perform the following duties:

  1. Screens incoming correspondence, documents and reports and routes to the supervisor with full background material; ensures its distribution and follows up on deadlines.
  2. Drafts/prepares general correspondence, types of statements, reports, prepares statistical tables, etc. Takes notes at meetings and prepares minutes.
  3. Maintains the work area's standard and electronic filing system (correspondence, general records, files, reference systems and publications, relevant policy and procedure documents, address contact lists, bibliographies, etc.) obtaining relevant information as required.  
  4. Arranges appointments for supervisor, Maintains Supervisor’s calendar; Screens and receives visitors and telephone calls with tact and discretion, making appointments, answering queries and/or redirecting visitors and callers with diplomacy and courtesy, obtaining background information on the purpose of appointments.
  5. Provides secretarial support to organize meetings, workshops and training courses, including preparation of related folders.
  6. Using GSM/Oracle makes travel arrangements for the official visitor and project staff; prepares briefing materials for his/her use on official trips or special meetings and in his/her absence, prepares briefs or notes on matters for which the program is responsible.
  7. In collaboration with senior administrative support staff, monitor deadlines, reminding staff members of such and ensuring that correspondence and queries are responded to in a timely manner.
  8. Initiate, through Oracle/GSM procurement module, contracts for consultants, Agreements for Performance of Work (APW), Technical Services Agreements (TSA), and General External Services requests (GES).  Monitor and record receipt of deliverables and initiate and monitor payments as needed. 
  9. Cover reception, registry and pouch in absence of Receptionist.
  10. Performs other related duties as required or instructed, including provision of support to other areas of work and teams or the project, as required.

Grade: SSA-4

Duration of contract:  Initially one year (may be extendable)
Contract type: Special Services Agreement (SSA)
Duty Station: Anywhere in Bangladesh

Link to apply: