Team Assistant (Secretary) - (2210869)

9 December 2022
Expression of interest

Objective of the programme 

WHO Country Office(WCO) collaborates with the Government of Bangladesh and relevant stakeholderswithin the framework of the collaborative Country Cooperation Strategy (CCS) topromote universal health coverage (UHC) through health systems strengtheningbased on primary health care. The WCO programme of work supports the GOB in: 1.Advocating for a more integrated human resource development; 2. Facilitatingthe delivery of quality and integrated people-centered services; 3. Ensuringequity in national health policies, strategies and plans through.

DESCRIPTION OF DUTIES

Under the direct supervision of Team Leader - Health System, and broad guidance of the Administrative Officer, the incumbent provides office and secretarial support as follows:

Office support

  • Screen and distribute incoming correspondence, attaching background information or related file and forwarding to staff concerned, highlighting issues requiring attention; draft replies to general and administrative matters; type technical reports and documents, tabular materials, etc., ensuring conformity with WHO standards; assist in preparing presentations; follow-up on deadlines to ensure timely response
  • Obtain documents and information from in-house and external sources and undertake information searches based on brief instructions/guidance
  • Maintain filing systems and ensure easy accessibility and retrieval of records

Programme support

  • Prepare contracts for consultants, Agreement for Performance of Work (APW), Technical Services Agreement (TSA) and General External Services requests (GES), record receipt of deliverables and initiate and monitor payments as needed
  • Initiate requisitions for goods procurement and record receipt of deliverables

Meetings/Duty travel

  • Support the organization of meetings, workshops, seminars, etc, including typing of lists of participants, preparation of travel requests, letters of invitation, files, presentations and slides, reservation of meeting rooms and hotel accommodation
  • Prepare travel requests for official travel, make flight and hotel reservations, prepare travel files and other related matters as requested

Other duties

  • Receive visitors and telephone calls, answering queries and\or redirecting them to appropriate staff providing background information on purpose of appointment
  • Replace Executive Assistant during absences (if applicable); perform other related duties as required or instructed, including provision of support to other areas of work.

 

 

Grade: G4 
Duration of contract: 2 years
Contract type: Temporary appointment under Staff Rule 420.4
Duty Station:  Bangladesh-Dhaka

Link to apply: