Support and maintenance for AccessMod 5 tool
The purpose of this Request for Proposals (RFP) is to enter into a contractual agreement with a successful bidder and select a suitable contractor to carry out support and maintenance of the current AccessMod 5 platform.
Introduction
AccessMod software is an open-source WHO tool that has been developed since 2008 with sequential funding from WHO, UNICEF and some UNIGE research funding. AccessMod is used by numerous entities such as UNICEF, UNFPA, the Global Fund, FIND, and many programs in countries to model physical accessibility to health services and associated referrals and population coverage.
WHO has issued RFPs for the development of the new AccessMod nextgen, as this process could take till the end of the year there is a need to continue the maintenance of AccessMod 5, answer queries of the current users, and debug when necessary. Moreover, there is a need to interact at very technical level with the team that is currently developing AccessMod next generation to ensure full understanding of algorithms and functionalities of the current tool.
Key requirements
The bidder must be able to provide the following:
- Maintaining and updating of libraries, testing under various data input settings to AccessMod 5.
- Finalization of ongoing improvements by updating mechanism, command-line version, Dockerization.
- Maintenance of the user guide and provide tutorials.
- Interactions with users, provide answers to handle users’ queries.
- Management of the Github repository and management of Github issue reporting.
- Technical interaction with vendor on the new AccessMod NextGen and AccessMod 5 algorithms.
Timelines
12 September – 31 December 2022.
Proposal
The proposal and all correspondence and documents relating thereto shall be prepared and submitted in the English language.
The proposal should be concisely presented and structured to include the following information:
- Presentation of your Company / Institution (please complete Annex 2)
- Proposed solution
- Proposed Approach/Methodology
- Financial proposal in USD.
Information which the bidder considers confidential, if any, should be clearly marked as such.
Instructions to bidders
Bidders must follow the instructions set forth in this RFP in the submission of their proposal to WHO.
A prospective bidder requiring any clarification on technical, contractual or commercial matters may notify WHO via email at the following address no later than 7 working days prior to the closing date for the submission of offers:
Email for submissions of all queries: gissupport@who.int (use Bid reference in subject line )
A consolidated document of WHO's responses to all questions (including an explanation of the query but without identifying the source of enquiry) will be sent to all prospective bidders who have received the RFP.
From the date of issue of this RFP to the final selection, contact with WHO officials concerning the RFP process shall not be permitted, other than through the submission of queries and/or through a possible presentation or meeting called for by WHO, in accordance with the terms of this RFP.
The bidder shall submit, in writing, the complete proposal to WHO, no later than 05 September 2022 at 17:00 hours Geneva time (“the closing date”), by email at the following email address: gissupport@who.int
RFP-2021-DDI-GIS-0002.
(use Bid reference in subject line )
To be complete, a proposal shall include:
- A technical proposal, as described under part 2 above;
- A financial proposal, as described under part 2 above;
- Annex 2 , duly completed and signed by a person or persons duly authorized to represent the bidder, to submit a proposal and to bind the bidder to the terms of this RFP.
Each proposal shall be marked Ref: RFP-2022-DDI-GIS-0002. WHO may, at its own discretion, extend the closing date for the submission of proposals by notifying all bidders thereof in writing before the above closing date and time.
Any proposal received by WHO after the closing date for submission of proposals may be rejected. Bidders are therefore advised to ensure that they have taken all steps to submit their proposals in advance of the above closing date and time.
The offer outlined in the proposal must be valid for a minimum period of 90 calendar days after the closing date. A proposal valid for a shorter period may be rejected by WHO. In exceptional circumstances, WHO may solicit the bidder’s consent to an extension of the period of validity. The request and the responses thereto shall be made in writing. Any bidder granting such an extension will not, however, be permitted to otherwise modify its proposal.
The bidder may withdraw its proposal any time after the proposal’s submission and before the above mentioned closing date, provided that written notice of the withdrawal is received by WHO at the email address indicated above, before the closing date for submission of proposals.
No proposal may be modified after its submission, unless WHO has issued an amendment to the RFP allowing such modifications.
No proposal may be withdrawn in the interval between the closing date and the expiration of the period of proposal validity specified by the bidder in the proposal (subject always to the minimum period of validity referred to above).
WHO may, at any time before the closing date, for any reason, whether on its own initiative or in response to a clarification requested by a (prospective) bidder, modify the RFP by written amendment. Amendments could, inter alia, include modification of the project scope or requirements, the project timeline expectations and/or extension of the closing date for submission.
All prospective bidders that have received the RFP will be notified in writing of all amendments to the RFP and will, where applicable, be invited to amend their proposal accordingly.
All bidders must adhere to the UN Supplier Code of Conduct, which is available on the WHO procurement website at http://www.who.int/about/finances-accountability/procurement/en/.