Objective of the programme
The incumbent in this role will be responsible for ensuring smooth functioning of group educational activities (GEA), travel and fellowships related activities by ensuring following standard policy and procedure of the organization.
DESCRIPTION OF DUTIES
Under the overall guidance of Administrative Officer and the direct supervision of Technical Officer (HR & SP), the incumbent performs the following duties:
2. Acts as travel focal point, briefs and guides staff, non-staff and visitors on WHO travel policy and rules related travel class, entitlements and protocol matters, as well as General Management System (GSM).
3. Organizes the travel of WRO staff and non-staff; reviews travel requests, obtains price quotations and travel itineraries from travel agent, hotel bookings, arrange security clearance, issues note verbal or visa facilitation letters and raises travel requests in GSM.
4. Advises staff on visa and vaccination requirements; ensures that application forms are correctly completed attaching necessary supporting documents and liaise with embassies for timely issuance of entry visas.
5. Verifies travel claims against authorized itinerary, with regard to actual routing and duration of stay. Recommends consultation in case of discrepancies.
6. Supports missions of official visitors; makes necessary arrangements for accommodation, transportation, meets and assists at airport, if required.
7. Coordinates with SEARO and HQ for issuance and timely renewal of UNLPs and maintains and updates related follow up system. Validates custom passbooks for international staff.
8. Coordinates and arranges intercountry meetings held in the country, manages necessary hotel reservations, arranges per diem and provides other services.
9. Follow up with travel agent for timely submission of invoices and verifies and arrange payments through finance unit. Keeps all records for audit purposes.
10.Performs other related duties as required.
Grade: G5
Duration of contract: 2 years
Contract type: Fixed-term appointment
Duty Station:
Bangladesh-Dhaka
Link to apply:
- WHO Careers Website: Careers at WHO
- Vacancies (staff member access): https://careers.who.int/careersection/in/jobsearch.ftl
- Vacancies (external candidate access): https://careers.who.int/careersection/ex/jobsearch.ftl